What is a Virtual Assistant? A definitive guide of starting a career in VA:
A Virtual Assistant (VA) is someone who provides Administrative, Technical and Business support services to the clients through the internet and works usually at home.
They are Contractors or Freelancer workers with skills like excellent communication, written skills, intelligent software knowledge, critical thinking, and problem-solving abilities.
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What are the duties of a Virtual Assistant?
Virtual Assistants perform various tasks like answering E-mails and phone calls, managing the online calendar, arrange an online meeting with clients, and provide them with technical guidance.
The other work includes bookkeeping, making travel arrangements, maintaining blogs, monitoring social media, content writing, and proofreading, and many more.
I hope now you have got an idea about Virtual Assistant (VA) and their duties.
Now I’m going to provide you with the tails about Virtual Assistant salary, job scope, skills required, educational qualification, etc…
Table of Content
Job Scope of a Virtual Assistant
Skills required for Virtual Assistance Jobs?
Roles of a Virtual Assistant
What are some common Virtual Assistant (VA) jobs
Making Phone Calls
How to Start your career as a Virtual Assistant?
Choose your Service
Choose your Clients
Develop a business plan
Choose a Business Name
Decide the Type of Ownership
Build your Website
Get Permits and Licenses
Market your Business
Decide your pricing structure
Investment in Business
Salary of a Virtual Assistant?
The salary of a Virtual Assistant (VA) differs according to their job role, location and country too. But anywhere in the country they commonly charge $1 – $100 per hour.
The average salary in the United States is $16.47 per hour and $57,306 per year and the salary varies up to $75,000 based on their work.
In India, the average salary for a Virtual Assistant is Rs. 1,83,296 per year and Rs. 15,565 per month.
The individual salary report varies from Rs. 102,000 – Rs. 600,000 based on their position in their work. The bonus points of the salary given are Rs. 25,025.
Here are some of the popular jobs with their salaries:
- Administrative Assistant – $15.01/hour
- Executive Assistant – $19.43/hour
- Care Assistant – $10.96/hour
- Training Specialist – $20.88/hour
Some Virtual Assistants charge $ 40 – $ 75 per hour for higher-level marketing tasks. In other countries, the average salary ranges from $ 28,000 – $ 73,000 per year.
Job Scope of a Virtual Assistant:
The Job scope of virtual assistance is increasing day by day in this busy world as the people are in need of them because they can complete even difficult tasks quickly and efficiently.
Retrieving and computing data is necessary everywhere and so virtual assistance becomes widespread nowadays and complex.
Currently, there are many virtual assistant technologies that have been developed by companies E.g. Microsoft’s Cortana and Amazon’s Alexa.
Car speakers, smart home devices are a few examples of virtual assistants where they support people everywhere at any time.
Virtual assisting devices are in demand between the consumer market and enterprises. These devices can translate language when speaking to another country language.
So people can build their career in this field and it is a good choice from the business point of view, as they provide a physical space, get more work done and reduces wastage of time.
VA devices also manages data, e-mails, electronic bill payments, telephone calls, business analysis etc..
The above-mentioned task is important for business development and the research says 40% of the interaction happens through virtual assistants.
So, the scope of the Virtual Assistant job plays a major role in every works especially in business development.
Skills required for Virtual Assistance Jobs?
1.) Good Communication skills: As a Virtual Assistant, you have to talk to your clients often to clarify their doubts, needs, etc… So good communication and writing skills are essential to survive in this job.
2.) Resourcefulness: You should provide proper resources and details to the need of your clients and also give them suggestions to recover from the problem too.
3.) Reliability: A Virtual Assistant (VA) should be trustworthy to his clients. He/she must provide quality performance and do not cheat them.
4.) Accessibility: A Virtual Assistant should be easily reached by the clients. This will improve your client’s rate.
5.) Time-Management: You should complete your tasks on time which was given by your multiple clients. This really needs a multi-tasking capacity.
6.) Technical Skills: Should be skilled in handling digital tools with computer knowledge.
7.) Accuracy: A Virtual Assistant (VA) should provide accurate results and information to your clients and avoid doing mistakes.
8.) Friendliness and Respectfulness: A Virtual Assistant should be friendly and give ears to listen to his clients and customer. Respecting the clients will increase the bond between them.
9.) Security: The clients should feel secure towards their data. So a Virtual Assistant must protect the data of the customers and their documents properly.
10.) Work Independently: Ability to work independently without the help of others.
11.) Management skills: As a Virtual Assistant, you should manage your boss’s project works and necessary to build a good management team.
12.) Stress tolerance: Should be able to work under pressure and should not relay your stress on a client.
13.) Smart Work: It somewhat relates to the abovesaid stress tolerance. Working smartly with intelligence will avoid more stress and also attracts customers.
Roles of a Virtual Assistant:
The common roles of a Virtual Assistant are as follows:
- Customer service support and inquiries
- Processing orders through telephone, e-mail or chat
- Calendar management for clients and business
- Creating and Updating Blogs Eg.WordPress
- Social media monitoring and publishing press releasing news
- Managing and updating social media accounts
- Online Research on topics for blog posts, newsletters, etc
- Scheduling online and offline meetings
- Making travel arrangements like booking flight tickets, hotels, etc
- Copywriting, Content Writing, Editing, and proofreading
- Design, Advertise and Managing Website
- Electronic bill payments
- Maintaining customer data and documentation
There is no specific Educational Qualification required as it depends upon the company’s needs and the type of job.
But a basic school education will help you to cope up with work effectively. If you are a graduate then it will be surely helpful in taking business, software, and management studies.
In addition, there are virtual assistant training programs available to train you to commonly use computers, fax machines, copiers, scanners, etc.
The basic skills are that you should have good computer knowledge, email and internet skills, spreadsheet maintenance.
Additional skills include organizational, bookkeeping, and good communication with writing skills are required.
Many employers prefer and hire experienced virtual assistants for their work.
If you have worked as an administrative assistant, writing assistant, office manager you will be taken for a job easily from other job applicants.
What are some common Virtual Assistant (VA) jobs:
1.) Making Phone Calls:
A Virtual Assistant appointed by a company makes phone calls to clients and place orders, arrange an appointment for a meeting, listen to customers’ queries, and provides a solution to them, etc.
The clients provide a Google voice number where the Virtual Assistant can make a call and if he’s not attending, he can leave a voice message.
2.) Editing Assistant:
An Editing Assistant provides support services to all of the publications like books, journals, digital, print, magazines, sports, etc.
They support editorial staff for the publication, correcting documents, obtaining rights to use materials from other publications, filing, summarising the written work.
Also, the work includes photocopying, commission articles, write and edit some pieces of publications, proofreading, provides administrative support to the chief editor, use SEO to make more customers for the website.
3.) Writing Assistant:
The main role of a Writing Assistant is to fact-check the written content, proofread grammar mistakes, punctuations and to research for new topics.
They do other activities includes filing, emailing, faxing, attending phone calls from writers and provides administrative support to the chief writer.
4.) Email Correspondence:
Some virtual assistants manage Email by filtering and keeping only the most important ones.
They respond to e-mails that are sent from other organizations, clients, etc.
Email Correspondent reduces the business owner’s tension, alert him by periodically checking the e-mail and update every time.
5.) Online Research:
Virtual Assistants are assigned to conduct an online research job to search and provide details about any information, a company’s website.
Finding new products, exploring potential employees and to get business contacts, etc.
6.) Data entry:
Data entry jobs are increasing in demand to transfer the written documented data into the digitalized form.
This seeks virtual assistants to many companies to enter, protect and document their data in cloud computers.
7.) Social Media:
Virtual Assistants monitor social media and publish recently released news, they manage and update the accounts, interact and respond to messages, etc.
8.) Travelling Management:
Virtual assistants are a very useful source for booking flight tickets, finding good hotels, exploring new travel places and guides awesome locations for the tour too.
9.) Data Presentations:
In the case of arranging a huge meeting just representing the data in a PowerPoint presentation or in a word document reduces wastage of time.
Almost this job is also done by the Virtual Assistant.
Virtual Assisting Jobs are doing great support in the bookkeeping of business by maintaining records, bills, financial transactions up-to-date on a daily basis. This helps the business owner to work freely.
11.) Managing Blogs:
Virtual Assistants create, update the blogs with the latest content and maintain it. They research and find new topics for blog posts where they post them every day.
12.) Bill payments:
They manage and provide proper information about all electronic and other bill payments of the company periodically.
13.) Project Management:
Managing and providing new suggestions to the projects of the business, to clients, etc is done by a Virtual Assistant.
14.) Graphics design:
A graphic designer creates visual concepts using system software to develop layout and production design of business for various applications like advertisements, corporate reports, magazines, etc.
These are some Virtual Assistant Job providers like 24/7 Virtual Assistant, Belay, RedButler, Freelancer, FlexJobs, People Per Hour, and more.
How to Start your career as a Virtual Assistant?
If you have decided to start your career as a Virtual Assistant, here are the steps to be followed:
a.) Choose your Service:
First of all, decide which type of service you want to start.
There are a lot of virtual assistant services like emailing, bookkeeping, calendar management, project management, customer support, and more.
Based on your passion and interest choose one service and offer it to your clients. If you wish you can also provide many services.
b.) Choose your Clients:
Make a list of potential clients for your service and meet them to introduce your new business.
If you don’t know about any clients just move to the possible marketplace that needs your virtual support services E.g. Realtors.
c.) Develop a business plan:
Create and develop a business plan that includes the location of your business, to whom you work for and what (nature of business)?
You should also mention how are you going to fund your business, managing the finance, and adopting marketing strategies?
So be clear about all those things and provide an adequate source for your business especially the financial part, because improper cash flow can damage your business.
d.) Choose a Business Name:
Choose the name for your business that looks unique, professional, understandable manner and can be viewed easily by the people.
e.) Decide the Type of Ownership:
Another most important thing is that you should choose your ownership, being a sole proprietor is good but you should have enough financial sources, assets, and liabilities to lead your business.
If so obtain LLC to protect your liabilities and to get flexibility. If not have a partnership with your trusted community.
f.) Build your Website:
Once after you have planned to start your virtual assistant business you need to build a website to make your presence online and to be competitive with other businesses.
Creating a website will help you to attract more clients and gives you a place to market your business and services.
You can create a website in minutes easily by using the best CMS tool called WordPress.
Also, when it comes to social media, I recommend you to use LinkedIn and Facebook for your business.
g.) Get Permits and Licenses:
Avail necessary licenses that your country issues and get a fictitious name statement if your business name does not carry your name.
This statement provides a connection to your business name and your name.
This allows the customers to know your business information clearly. Open a business bank account too.
h.) Market your Business:
Once you have built your website the next step is to market your business to reach more clients and the target market. Here is some list of ways to market your business:
- Email marketing
- Social media
- Advertising online and via Tv channels
- Print advertising
- Public speaking
- LinkedIn groups
- Facebook groups
- Instore advertising
- Cold calling
- Lead generation
- Forum participation
Once you have got a place for your website it’s time to actively market your business to reach profit and customer range.
i.) Decide your pricing structure:
Once you market and run your business decide your pricing for the services. Everyone knows about how the virtual assistant charges for work.
It’s your decision to charge the right amount per hour or per month for service.
Think about all the expenses you had behind your business and prepare competitive pricing. As a beginner, you can charge $10 – $30 per hour.
j.) Investment in Business:
Once you have a good financial flow reinvest the money for professional development, online courses, books, membership sites, teleconferences, webinars, etc that fit your budget.
This will make you gain knowledge about your business and you can obtain more skills to succeed in your business with profit and fame.
Finally, the advantages of starting a virtual assistant business are that it is affordable to start, do not need specific licenses or education, you can decide your services and create your own schedule of working hours.
All you need is to help people grow their businesses. But don’t forget that you are also building your own business too.
You have to learn more and be very passionate about your virtual assistant business.
I hope everyone has gained some knowledge about the virtual assistant. If you really have the interest to work as VA follow the abovesaid contents and reach success in your life.
All the Best!